Successful job seekers pave their way to career opportunities with a series of well-crafted letters or emails. These communications create networking connections, complement your résumé, maintain optimism when faced with silence, and express gratitude to those who’ve supported you. While some letters can be handwritten for a personal touch, emails are also acceptable. However, ensure each one is tailored to its recipient, showing respect and consideration.

Here are the six essential emails you should send, along with guidance on what to include in each:

An Email to a Networking Contact
The first email you’re likely to send is a request for a meeting with a networking contact. Take your time to craft a warm and well-reasoned email.

• Start with a respectful opening, avoiding casual language.
• Highlight why you believe this person can assist you, emphasising their stature or expertise.
• Clearly outline your goals for the meeting and what you can offer an employer.
• Conclude with a call to action, suggesting the next steps, such as an in-person meeting or a Zoom call.

An Email After a Networking Meeting
Always express gratitude for a networking meeting by promptly sending a well-structured letter.

• Send this letter within hours of the meeting, either via email or handwritten note.
• Use a three-paragraph formula: Start with gratitude, highlight what you’ve learned, and mention agreed-upon next steps.

A Cover Letter Accompanying Your CV
Always include a cover letter with your résumé unless the employer explicitly advises against it.

• Begin with a reference to the job and a brief statement of why you’re suitable for the role.
• In the following paragraphs, explain your qualifications and strengths.
• End with a concise paragraph outlining your expectations.

A Follow-Up Note After a Job Interview
After a job interview, send a timely thank-you letter to all interviewers, reinforcing positive aspects of the interview.

• Open with gratitude and enthusiasm for the interview.
• Discuss your excitement and the role you envision playing.
• End with a call to action, summarising next steps and your eagerness to move forward.

An Email If You Feel You’ve Been Ignored
If you’ve interviewed but received no response, don’t jump to conclusions. Wait a week or two, then send a polite follow-up email.

• Avoid impatience or frustration in your correspondence.
• Stay confident and professional, as circumstances may be beyond your control.

A ‘I Got the Job!’ Letter
Notify those who supported you when you secure your dream job; failing to do so is discourteous.

• Express your gratitude when you land the job, as this reflects positively on you and maintains your network.

In summary, communicating effectively during your job search can make a significant difference in your success and in maintaining valuable connections.